2.7. Publishing workflow

A workflow is a sequence or process of steps that achieve an end result. In the case of ProsePoint, the main objective is to publish news stories, and it is important to understand how ProsePoint facilitates this by supporting publishing workflows.

The following workflows are suggested ways of using ProsePoint within your organisation. However, since every organisation and situation is different, feel free to adapt them to your particular circumstances.

2.7.1. Single person workflow

If you are using ProsePoint for publishing a small newspaper or magazine and you are the doing all the work yourself, it is easy for you to keep track of everything. The publishing workflow is pretty straightforward and should be similar to the following.

  1. Create a story:

    • Source your news story, either by writing it yourself or obtaining it from another party.
    • Add it to ProsePoint, including adding any required images or video files.
    • If this story is from a new source, you may need to create a new source node.
    • Select the channel(s) that the story belongs to.
    • Mark your story as Published.

      Warning

      You must mark your story as Published, otherwise it may not appear in its channel, or you may have difficulty adding it to an edition.

    If your story is to appear only in story listing channels, this is all you need to do.

    If your story is to appear in scheduled editions channels, please continue to the next step.

  2. Add the story to an edition:

    • Either create a new edition, clone an edition, or edit an existing edition.
    • Add the story to the edition's Headlines or Other Stories list.
  3. Schedule the edition to be published (if it isn't already).

2.7.2. Multiple staff workflow

When there is more than one person using ProsePoint, the workflow is a little bit more complex because of the need to facilitate coordination and communication between various staff. The duties which were previously assumed by the same person are now spread amongst more than one person. However, the general idea of first creating stories and then optionally adding stories to editions remains the same.

  1. Staff create a story:

    • Users with Staff privileges add a story to ProsePoint, including adding any required images or video files.
    • If this story is from a new source, an editor user may need to create a new source node beforehand.
    • The story's channel(s) need to be selected.
    • The story is marked as Published.

      Warning

      You must mark your story as Published, otherwise it may not appear in its channel, or you may have difficulty adding it to an edition.
  2. An editor adds the story to an edition:

    • A user with editor privileges creates a new edition. Or optionally, he or she may clone or edit an existing edition.
    • The editor user adds the story to the edition's Headlines or Other Stories list.
  3. The editor schedules the edition to be published (if it isn't already).

Note

The user who posts a story may also be the user who adds it to an edition.

2.7.3. Multiple staff workflow with peer review

This workflow builds upon the previous one by incorporating an additional review step in the process.

  1. Staff create a story for review:

    • Users with Staff privileges add a story to ProsePoint, including adding any required images or video files.
    • If this story is from a new source, an editor user may need to create a new source node beforehand.
    • The story is marked as Ready for review.
  2. The story is reviewed by another user:

    • Another user selects the story from a list of stories marked Ready for review, and reviews it. He or she may make changes to the story, or communicates suggestions to the original poster.
    • This step repeats until all parties are satisfied, and then the story is marked as Published.

      Warning

      You must mark your story as Published, otherwise it may not appear in its channel, or you may have difficulty adding it to an edition.
  3. An editor adds the story to an edition:

    • A user with editor privileges creates a new edition. Or optionally, he or she may clone or edit an existing edition.
    • The editor user adds the story to the edition's Headlines or Other Stories list.
  4. The editor schedules the edition to be published (if it isn't already).

2.7.4. Revision control

To facilitate workflows involving more than one person, ProsePoint contains revision control functionality for page and story nodes. This allows easy tracking of the changes of a node over time.